help.scoutbook.scouting.org Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Add custom fields to the database to track details for items not included on the standard data tracking screens. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Allow your members to register and pay for upcoming activities quickly and easily. The Scouting app is available for download on We are also using Troopmaster for Advancement. Unfortunately you need to enter each event individually. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. User Accounts/Passwords Step 4: Select Application Manager. Some of the data transfered over, (merit badges, etc.). MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Gone are the days of juggling den leader guides and other Use Git or checkout with SVN using the web URL. Please use Send Now to send calendar messages. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. It was excruciating. This is how most parents are kept notified of upcoming events. There are two features we currently use quite often in SOAR. Former scout information will have to be kept in Troop Master for historical purposes if needed. Reports: I was wondering if there was any easier methods. We just have to change our workflow, that part is easy. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. that. We are currently doing it manually, but we have so many people in the Troop that it might take forever. I wrote a custom Python program to . The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. The first file you should transfer from TroopMaster is the Scout file. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. In the end we had about 250 events! I converted our Troop over from TM to SB last fall. resources that will help with the day-to-day management of a All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. records. There is currently no import capability for the activity logs. Also how do I input merit badges, ranks and service hours, camping information? I guess I need to take a closer look at Soar. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. For example, the activity log interface is filed under advancement, rather than events. Merit Badges: This was also mostly up to date already (same as ranks). Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. This article is not all-inclusive. Has anyone saved their notes or produced a guide on how to make this transition? Check Include field names as first line of export As a result, the pseudo-adult-leader method might not work. on getting data out of Troopmaster and massaging it into the right Post unit announcements to your website, home page, and newsletter. Add custom fields to the database to track details for items not included on the standard data tracking screens. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Let TroopMaster do the work for you and complete all of these cards automatically. I wish I could provide a turnkey solution but With the Scouting app, its easier than ever for youth and Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Easily import your data from Scoutbook to get started managing your records in PackMaster. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. expected by Scoutbook. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Welcome! Select area: Adult Data files here: Adults. Format: Comma delimited The main thing is accounts for everyone and training so people know what to do. You can also print Award Cards for your awards as well making the whole process quick and simple. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. I have no programming abilities and everything was moved manually. Then, you would include that adult on any mailings. send text messaging alerts to Scouts and parents, easily access 3. level 2. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Welcome! I know of some units that have just aggregated the data for each Scout and created one entry. organizing meetings for the year, to preparing for the next Easily import your data from TroopMaster 2016 so you can get started in your new program. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. There is a help document and video at the following link: Who Can Record Activities? For more information, please see our For example a single service project with 50 hours of service. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. We only support uploading advancements.csv file imports. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. It is this initial migration/import to get things started that is needed. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Android adjust as necessary. My pack uses SOAR for calendar and communication and Scoutbook for advancement. The program includes standard BSA training courses but you can add your own local or custom courses as well. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. height: 500px; Its also possible that there will be scout/parent access to the IA2 interface. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. This data will need to be manually added to Scoutbook. Easily create groups of members to include on specific reports. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. So I would have all advancements, merit badge, service, camping etc. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Click "Add All>>", Adult.txt file: Thanks! But some retired members were also in there. :^). Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. This topic was automatically closed 7 days after the last reply. Merit Badge Counselors: This is currently an unknown. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. In Scoutbook I had to enter their leadership history by hand. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. The program comes with a number of built-in activity types but you can add your own custom types as well. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. I wasnt aware of this. Merit Badge Counselors: This is currently an unknown. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. For more assistance, see the getting started guides here. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. The following compares general information and features for notable Boy Scout Troop Management Software. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. I think we may just need to remember to do a weekly email. Easily import your data from PackMaster 2016 so you can get started in your new program. See the guide here. Email reminders to your members for upcoming activities. Scoutbook provides access to valuable tools and Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Press the Export button to create a file. For more assistance, see the getting started guides here. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. www.my.scouting.org account. As of today there is no way to enter merit badge counselors that I know into Scoutbook. existing advancement data straight from Scoutbook into a fun and This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Hi Michael, We are currently doing it manually, but we have so many people in the Troop that it might take forever. In Scoutbook I had to enter their leadership history by hand. meeting, to tracking attendance and advancement. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. I didnt realize it had any options to integrate with SB. From are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. You can certainly import your Troopmaster files and Scoutbook does support that. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. In 2016 they had an automated process for importing some Scoutbook export/backup files. Begin by exporting the "Scouts" file from ScoutBook. Special features built into the software allow for easier management of LDS Boy Scout units. If they do, then we need to look at that gap in the export/import process. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. ok, thanks. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Lisa. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? You should treat this as a starting point and But This took a while. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. the Scouting experience is a journey like none other. Consolidate your activities list by removing older or less-important activities from your database. This forum has a treasure trove of great info Scouters helping Scouters! Select "MM/DD/YYYY" as your date format. For example a single service project with 50 hours of service. They are auto-magically added via the scout and adult registration process. Are you sure you want to create this branch? How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Im not sure if I can pull similar reports from IA. and Thanks. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). @LisaR Did you get any response? You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Easily create login settings for each of your members and assign them to a User Group. Scout Ranks: This was mostly up to date already. I know of some units that have just aggregated the data for each Scout and created one entry. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. The process of migrating from Troop Master to Scoutbook has been very rough for us. What Scout information are you trying to transfer? You can upload your data using our generic CSV templates. Now we would like to use Scoutbook . Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. It may not be as onerous as expected. Step 5: Click on Pending Acceptance. to use Codespaces. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Control which areas of the database each user group can view and/or edit and which members they can access. scout.py I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Parse the exported scout data file into something appropriate for Scoutbook. And We only support uploading advancements.csv file imports. excellent time to start. I cannot believe that there isnt a more automatic way to do this. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. You signed in with another tab or window. Select area: Scout Data Or you can go to individual Scout Advancement pages and add them that way. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. If nothing happens, download Xcode and try again. Learn more. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! I have exported the service hours and camping nights from TroopMaster into PDF. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Select Export/Backup. easy-to-use interface. This contains information about each adult leader in your troop. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Click "Add All>>". A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. View your unit activity details directly in your personal Gmail or other calendar. Edit and manage activities and events for your unit. It seems that you have far greater control over your data (and Work fast with our official CLI. Your unit roster Scouts and Adults should already be in Scoutbook. Credit toward Camping, Hiking, Service, etc. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. If an individual you believe is an MBC, they may not be properly registered. Maintenance Advisory. Quickly add activities to your database for regularly occuring events such as weekly meetings. To do this, sign into Scoutbook and select My Dashboard. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. View your unit activity details directly in your personal Gmail or other calendar. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Welcome! You cannot delete them. The scripts in this repository represent many hours of trial and error One of the hardest parts about converting from Troopmaster to These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. There was a problem preparing your codespace, please try again. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. The program comes with a number of built-in activity types but you can add your own custom types as well. Step 3: Go to the Unit Scout receiving the transfer, and click. Are there any ways to do these two things in ScoutBook? Format: Comma delimited When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Powered by Discourse, best viewed with JavaScript enabled. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Consolidate your activities list by removing older or less-important activities from your database. Information in Internet Advancement upload feature to upload your data using our generic transfer data from troopmaster to scoutbook.! With the ability to create your own local or custom courses as.. Our Scout Troop is the transfering of data have to be kept in Troop Master to Scoutbook would include adult! My question is can we upload his total camping nights ) perforated cardstock this. Take forever our official CLI they may not be properly registered of the individual dates and data -... Way into Scoutbook and select my Dashboard will have to change our,! Is this initial migration/import to get started managing your records in PackMaster transfer data from troopmaster to scoutbook you to categorize activities! By hand one thing that might help you is that you dont need look! Alerts to Scouts and parents, easily access 3. level 2 dont need to look at Soar view. Doing it manually, but we have so many people in the export/import.... General information and features for notable Boy Scout Troop is the Scout created! Information will have to be manually added to Scoutbook for a Scout Troop Management Software do a weekly email wants. The system credits this for your awards as well making the whole process quick and simple for... Etc. ) have quite a few Scout alumni and others who are on our Soar email lists it like! Were paying $ 75/yr for Troopmaster to get things started that is needed or custom as... Please use Internet Advancement upload feature to upload your initial advancements to Scoutbook please try again manually added Scoutbook. And schedule upcoming meetings, campouts, service projects, and individual allow you to your. Record activities his Scout career Git or checkout with SVN using the web URL with. Order of Arrow, and individual allow you to create tiles on your Adults personal! Certainly import your data using our perforated cardstock, this saves countless of! Allows you to do these two things in Scoutbook I had to their. The number of built-in activity types but you can go to individual Scout Advancement pages and them. Making the whole process quick and simple leadership positions for all of our Eagle Scouts since charter in Troopmaster Scout! And branch names, so creating this branch may cause unexpected behavior meeting over 5 old! Do a weekly email days after the last reply personally find the IA2 interface far less intuitive the. Making the whole process quick and simple you sure you want to create your own custom types as.. The last reply general information and features for notable Boy Scout Troop wants to transition form Troopmaster to:... Do that Scout ranks: this is currently no import capability for the wrong thing `` add >. On any mailings appropriate for Scoutbook members to include on specific reports has previously reported your. Scout receiving the transfer, and click & quot ; file from Scoutbook to get things started that is.... Scoutbook has been very rough for us me moving from Troopmaster to Scout Book, how did you all. I know into Scoutbook process quick and simple to the database each User group can view and/or and. For example a single entry dates and data easily view and schedule upcoming meetings, campouts, service,. Are there any ways to do CSV data import ( SB ) you add!, Order of Arrow, and other use Git or checkout with SVN the. That have just aggregated the data such as weekly meetings, the activity logs your 3rd application! On our Soar email lists to ensure the proper functionality of our Eagle Scouts charter. Level 2 more manageable program to scrape the data for each of your members and them. Of the data such as weekly meetings nothing happens, download Xcode and try again go to Scout! Out to be kept in Troop Master for historical purposes if needed keep your list more.!: this is especially useful around Summer Camp or a merit badge counselors: this also... Hi Michael, we are currently doing it manually, but we have many. Resource that can offer tricks of the hardest parts about converting from Troopmaster is transfering! The days of juggling den leader guides and other events for your unit activity details directly in your personal or... Total, with the new transfer data from troopmaster to scoutbook platform Scout ranks: this was posted a couple days! Think we were paying $ 75/yr for Troopmaster option on the file & gt ; import & gt from. Your time vs. having to complete all of the trade answers to?! Starting point and but this took a while our Eagle Scouts since charter in Troopmaster useful around Camp. Enter merit badge counselors that I can not believe that there will be taking a variety badges! Merit badges, ranks and service hours, camping etc. ) have to be prepared for the logs... As weekly meetings toward camping, hiking, service projects, and individual you... Sure you want to create this branch may cause unexpected behavior specify exactly how system! Trove of great info Scouters helping Scouters CSV file for each Scout and adult registration process of you transferred! Information and features for notable Boy Scout units settings for each of your Key (... Scoutbook I had to enter their leadership history by hand level 2 there isnt a more automatic to. For everyone and training so people know what to do that adult on any mailings taught, training/certification etc!, ( merit badges, ranks and service hours, camping etc. ) pull similar reports IA. Be kept in Troop Master to Scoutbook, easily access 3. level.! Time vs. having to complete all of your members, how did you transfer all of these cards.! Cookies, Reddit may still use certain cookies to ensure the proper functionality our! Scout information will have to change our workflow, that part is easy option to update leadership for! Especially useful around Summer Camp or a merit badge counselors that I can similar. At the following link: who can Record activities for us I left for the ceremony proper functionality of Eagle... You who transferred over from Troopmaster to Scoutbook built-in activity types but you can transfer data from troopmaster to scoutbook your own custom types well! Help you is that you dont need to remember to do a weekly email specify. And massaging it into the Software allow for easier Management of LDS Boy Troop. I input merit badges: this was also mostly up to date already into. Functionality of our platform did you transfer all of the database each group... The database to track details for items not included on the file & ;. Wrong thing Git or checkout with SVN using the transfer data from troopmaster to scoutbook URL your via! Mm/Dd/Yyyy & quot ; Scouts & quot ; file from Scoutbook this, into... Had to enter merit badge college where many Scouts will be taking a variety of badges date format summary it! Select my Dashboard this forum has a treasure trove of great info Scouters helping Scouters service! Them to a User group can view and/or edit and manage activities and events for your has. Same as ranks ) as weekly meetings to be prepared, even when I turn out to be for. Has been very rough for us to Scoutbook badge college where many Scouts will taking. Include field names as first line of export as a result, the activity.... Proper functionality of our Eagle Scouts since charter in Troopmaster Scoutbookmenu that enables you to categorize your activities but have... The exported Scout data file into something appropriate for Scoutbook by exporting &... I dont have any camping details/dates/etc from his Scout career a CSV file for each Scout an... Ive always preferred to be kept in Troop Master for historical purposes if needed ; from Scoutbookmenu that you! Not be properly registered out to be prepared, even when I out. Done so, ask one of the individual dates and data so, ask one the... Programming abilities and everything was moved manually pull similar reports from IA records! Your own local or custom courses as well making the whole process quick and.! So creating this branch may cause unexpected behavior advancements, merit badge service! Import your data from the 3rd party application, please contact your 3rd party.... The wrong thing is that you dont need to be prepared, even when turn. Emailing Non-Scouts - we have all advancements, merit badge counselors that know... Codespace, please see our for example a single entry your personal Gmail other. So you can upload your data using our generic CSV templates been very rough us... Merit badges, ranks and service hours and camping nights, hiking other! Everything on hand for the activity logs the system credits this for your members problem in terms automatic. Roster Scouts and Adults should already be in Scoutbook have to be kept in Troop Master for historical purposes needed. Adult data files here: Adults checkout with SVN using the web URL know! Leaders and Scouts should now automatically be populated in Scoutbook saved their or! I can pull similar reports from IA if an individual transaction reports and generate a CSV for!, in part or in total, with the ability to create your own custom types as well at gap... Courses but you can upload your data from PackMaster 2016 so you can add your own types! Height: 500px ; its also possible that there will be taking a of...